Avery County Schools Board Policies
Overview
Policies
1000 Series
1000 - Legal Status of the Board and School District
1010 - Board Authority and Duties
1100 - Governing Principles
1310/4002 - Parental Involvement
1610/7800 - Professional Development and Assistance
1740/4010 - Student and Parent Grievance Procedure
1760/7280 - Prohibition Against Retaliation
2000 Series
2000 Operational Goals of the Board
2000-Operational Goals of the Board * acting in accordance with the code of ethics, as provided in policy 2110, Board Member Elections; * maintaining effective board/superintendent relations; * operating cost effectively and efficiently; * conducting business openly; * meeting requirements and duties for the board as established in board policy or law; and * making decisions with the board's goals, objectives and other principles as the guiding focus.
2010 - Board and Superintendent Relations
2010-Board and Superintendent Relations To maintain a cohesive relationship between the board and the school district, the superintendent will serve as secretary of the board and will assist all board committees. The superintendent will keep the board informed of the operation of the district. The superintendent will make recommendations to the board as required by law, board policy and as otherwise determined appropriate by the superintendent. The superintendent also will assist the board in making sound decisions and meeting the requirements of law by providing information and advice regarding all matters which require board action.
2100 Board Member Legal Status
2100-Board Member Legal Status The Avery County Board of Education is a body corporate. Members of the board have authority only when acting as a board legally in session. The board will not be bound in any way by any statement or action on the part of an individual member, except when such action is at the specific instruction of the board.
2115 - Unexpired Term Fulfillment
2115-Unexpired Term Fulfillment
2116 - Removal From Office
2116-Removal From Office A board member who changes residence such that he or she is no longer entitled to vote in an election for the office he or she holds is disqualified from continuing to hold the office.
2120 - Code of Ethics for School Board Members
2120-Code of Ethics for School Board Members ## Board Member Ethical Requirements
2121 - Board Member Conflict of Interest
2121-Board Member Conflict of Interest A member of the board will not do any of the following:
2122 - Role of Board Members in Handling Complaints
2122-Role of Board Members in Handling Complaints The board member also may refer the complainant to the superintendent who will determine an appropriate means of responding to the complaint. The board attorney also may be notified of the complaint in accordance with board policy 2610, Board Attorney.
2123 - Board Member Opportunities for Development
2123-Board Member Opportunities for Development Board members of Avery County Schools are encouraged to participate in school board development activities designed for them. New board members will have the opportunity and will be encouraged to attend orientation programs for new board members sponsored by the state and national school board associations. It is the responsibility of the board to provide new board members a thorough orientation to board policies, practices and duties.
2200 Election of Officers Organization of the Board
2200 - Election of Officers- Organization of the Board ## Election Of Officers/ ## Organization Of Board
2210 - Duties of Officers
2210-Duties of Officers The officers of the board will perform all duties and exercise the authority imposed or conferred upon them by the statutes of the State of North Carolina and by the State Board of Education.
2220 - Official School Spokesperson
2220-Official School Spokesperson The official spokespersons of the Avery County School System will be the chairperson of the board or designee and the superintendent and the superintendent’s designees. Any person speaking in an official capacity will conduct his or her assignment form the standpoint of the best interests of the board, the school system and the community, not as a representative of his or her own personal ideas or feelings.
2300 - Board Meetings
2300-Board Meetings As defined by law, an official meeting of the board includes any meeting, assembly or gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of the members of a public body for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting the public business of the public body. However, a social meeting or other informal assembly or gathering together of the members of a public body does not constitute an official meeting unless called or held to evade the spirit and purposes of the open meetings law.
2310 - Public Participation at Board Meetings
2310-Public Participation at Board Meetings The following procedure applies to public participation at Board of Education meetings:
2320 - Compliance with the Open Meetings Law
2320-Compliance with Open Meetings Law
2325 - Board Meeting News Coverage
2325-Board Meeting News Coverage
2330 - Board Meeting Agenda
2330-Board Meeting Agenda Each board member will receive a copy of the proposed agenda four days prior to the meeting, and the proposed agenda will be available for public inspection and/or distribution when it is distributed to the board members. At the meeting, the board may, by a majority vote, add an item that is not on the proposed agenda before the agenda is adopted. After the agenda has been adopted, a two-thirds vote is required to add an item to the agenda. Any new policy or budgetary items presented as an addendum to the published agenda are not subject to action at the same meeting.
2335 - Advance Delivery of Meeting Materials
2335-Advance Delivery of Meeting Materials * the proposed agenda; * minutes of previous meetings which have not been approved; and * any supporting information or materials which would assist board members to become informed of the issues proposed for board consideration.
2341 - Quorum
2341-Quorum A quorum is defined as a majority of the members of the board. If a quorum is not present at any meeting, the chairperson will postpone the meeting until such time as a quorum can be present, provided adequate notice is given pursuant to the Open Meetings Law. Proxy voting will not be recognized by the board.
2342 - Voting Methods
2342-Voting Methods A member must vote on all issues unless there is a conflict of interest which will be so stated before the vote is taken and the reason recorded in the minutes.
2400 - Board Policies Policy Code: 2400
2400-Board Policies The Avery County Board of Education reserves to itself the functions of developing and revising policies for the school district. The formation and adoption of policies will constitute the primary method through which the board exercises its leadership in the operation of the school district. All policy decisions will be made while keeping in mind the board’s objective to provide students with the opportunity to receive a sound basic education.
2410 - Policy Development
2410-Policy Development The superintendent will seek input from the board attorney, other professionals, school district personnel, parents, students and citizens, as appropriate in the development of proposed policies.
2420 - Adoption of Policies
2420-Adoption of Policies Policies introduced and recommended to the board will not be adopted until a subsequent meeting. Thus, time will be given to permit further study and also to give an opportunity for interested parties to react. However, temporary approval may be granted by the board in lieu of formal policy to meet emergency conditions or special events which will take place before formal action can be taken.
2430 - Dissemination and Preservation of Policies
2430-Dissemination and Preservation of Policies All policies adopted by the board of education will be maintained in a policy manual which will constitute a public record and which will be open for inspection at the board of education offices during regular office hours. In addition, the superintendent will ensure that all board members and employees have convenient access to copies of the policy manual.
2440 - Policy Review and Evaluation
2440-Policy Review and Evaluation The superintendent has the authority to make technical and conforming changes to any existing policies necessitated by changes in state and federal law. Such changes are effective immediately subject to ratification by the board at its next regular meeting.
2450
2450-Suspension of Board Policies
2460 Administration in Policy Absence
2460-Administration in Policy Absence
2470 - Administrative Procedures
2470-Administrative Procedures In developing procedures, the superintendent should consult, as appropriate, with principals and other school district personnel, parents, students, the board attorney and other professionals and citizens. The superintendent may establish formal administrative procedures or use less formal documents, such as memoranda, so long as the documents are preserved and disseminated in accordance with board policy. The board may review an administrative procedure at any time and direct the superintendent to modify, expand or omit the procedure.
2475 - School Rules
2475-School Rules All principals and school personnel are encouraged to initiate improvements to the educational program and services for students through school rules, standards and procedures. Unless specifically addressed by the Avery County Board of Education, the superintendent may determine what matters will be addressed through administrative procedures developed in accordance with policy 2470 and what matters may be addressed through school rules, standards or procedures established by the principal.
2500 - Hearings Before the Board
2500-Hearings Before the Board Unless other hearing processes are required by law or Board policy, the following procedures will apply in Board hearings. The Board reserves the right to modify the procedures described in this policy as necessary in any particular hearing in order to be fair, efficient, meet legal requirements or for any other reason the Board deems sufficient.
2600 - Consultants to the Board
2600-Consultants to the Board
2650 - Liason with School Boards Associations
2650-Liason with School Boards Associations All board members are encouraged to attend meetings, conferences and seminars of this organization in order to familiarize themselves with the latest developments in school affairs.
2670 - Business Advisory Council
2670-Business Advisory Council The Avery County Board of Education will receive assistance from a business advisory council in the performance of its duty to provide career and technical education instruction, activities, and services. In accordance with the requirements of state law, the business advisory council will serve the board by identifying economic and workforce development trends related to the training and educational needs of the community and advocating for strong, local career and technical education programs, including career pathway development that provides work-based learning opportunities for students and prepares students for post-secondary educational certifications and credentialing for high-demand careers.
3000 Series
3000 Goals and Objectives of the Educational Program
3000 - Goals and Objectives of the Educational Program ## Goals And Objectives Of The Educational Program
3000 - Goals and Objectives of the Educational Program fixed A successful educational program also depends on innovation at the individual school level. The board is committed to allowing administrators at individual schools to develop and implement plans necessary to ensure the educational success of their students.
3100 Curriculum Development
3100 - Curriculum Development ## Curriculum Development
3100 - Curriculum Development fixed The board recognizes that curriculum development must be an on-going process in order to continually address the changing needs and diversity of all students and to fulfill the educational goals of the board. The board further recognizes that while educators must be responsible for developing the curriculum, parents, other governmental agencies, businesses and members of the public have valuable insights in the type of curriculum needed.
3101 Concurrent Enrollment and Other Curriculum Expansions
3101 - Concurrent Enrollment and Other Curriculum Expansions In its effort to provide a rigorous expanded curriculum that will adequately prepare students who also wish to enroll in classes taught by a college, university, community college or other approved entity in accordance with the requirements of this policy, state law, and the State Board of Education policy.
3101 - Concurrent Enrollment and Other Curriculum Expansions fixed The Career and College Promise program is designed to offer qualified high school students structured dual enrollment opportunities that provide both entry- level job skills as will as pathways leading to a certificate, diploma, or degree.
3102 Limited English Proficiency
3102 - Limited English Proficiency
3115 Curriculum and Instructional Guides
3115 - Curriculum and Instructional Guides ## Curriculum And Instructional Guides
3120 Lesson Planning
3120 - Lesson Planning ## Lesson Planning
3133 Hospital Homebound Services
3133 - Hospital-Homebound Services ## Hospital/Homebound Services
3135 Homework
3135 - Homework ## Homework
3140 Evaluation of Instructional Programs
3140 - Evaluation of Instructional Programs ## Evaluation Of Instructional Programs
3200 Selection of Instructional Materials
3200 - Selection of Instructional Materials ## Selection Of ## Instructional Materials In order to help fulfill the educational goals and objectives of the school district, the board strives to provide textbooks and supplementary materials which will enrich and support the curriculum while improving literacy and technological skills. Materials also should be representative of the rich diversity of our nation and appropriate for the maturity levels and abilities of the students.
3210A Request for Reconsideration of Instructional Materials
3210A Request for Reconsideration of Instructional Materials ## Request For Reconsideration ## Of Instructional Materials
3220 Technology in the Educational Program
3220 - Technology in the Educational Program ## Technology ## In The Educational Program The Avery County Board of Education strives to incorporate the use of technology in the educational program in order to enhance instructional opportunities, appeal to different learning styles and meet the educational goals of the board.
3225 7320 ACSNet Acceptable Use
3225-7320 - ACSNet Acceptable Use ## Acsnet Acceptable Use
3226 7321 Required Use Policy
3226 - 7321 - Required Use Policy ## Required Use Policy
3227 7322 Web Page Development
3227-7322 - Web Page Development ## Web Page Development
3230 7330 Copyright Compliance
3230-7330 - Copyright Compliance ## Copyright Compliance
3230-7330 - Copyright Compliance fixed Employees, students and visitors are prohibited from the use or duplication of any copyright materials not allowed by copyright law, fair use guidelines sanctioned by Congress, licenses or contractual agreements. Willful or serious violations also are considered to be in violation of expected standards of behavior for employees and students and may result in disciplinary action in accordance with board policy.
3300 School Calendar and Time for Learning
3300 - School Calendar and Time for Learning ## School Calendar And Time For Learning
3320 Field Trips and Excursions
3320 - Field Trips and Excursions ## Field Trips And Excursions
3400 Evaulation of Student Progress
3400 - Evaulation of Student Progress ## Evaluation Of Student Progress
3405 Students At Risk of Academic Failure
3405 - Students At-Risk of Academic Failure ## Students At-Risk Of ## Academic Failure
3410 Testing and Assessment Program
3410 - Testing and Assessment Program ## Testing And Assessment Program
3420 Student Promotion and Accountability
3420.A RETENTION RECOMMENDATION LETTER
3420.A RETENTION RECOMMENDATION LETTER ## Retention Recommendation Letter (Sample)
3420 - Student Promotion and Accountability ## Student Promotion And Accountability
3431 Conflict Resolution
3431 - Conflict Resolution ## Conflict Resolution
3440 Recognizing Excellence
3440 - Recognizing Excellence ## Recognizing Excellence
3450 Class Rankings
3450 - Class Rankings ## Class Rankings
3460 Graduation Requirements
3460 - Graduation Requirements ## Graduation Requirements
3461 Graduation Ceremonies
3461-Graduation Ceremonies ## Graduation Ceremonies
3462 Recognition of Valedictorian, Salutatorian and Honor Graduates
3462 - Recognition of Valedictorian, Salutatorian and Honor Graduates ## Recognition Of Valedictorian/Salutatorian ## And Honor Graduates
3510 Religious Based Exemptions from School Programs
3510 - Religious-Based Exemptions from School Programs ## Religious-Based Exemptions From School Programs
3520 Special Education ProgramsRights of Disabled Students
3520 - Special Education ProgramsRights of Disabled Students ## Special Education Programs/ ## Rights Of Students With Disablities
3540 Comprehensive Health Education Program
3540 - Comprehensive Health Education Program ## Comprehensive Health Education Program
3565 8307 Title 1 Program Comparability of Services
3565-8307 - Title 1 - Program Comparability of Services
3610 Counseling Program
3610 - Counseling Program ## Counseling Program
3620 ExtraCurricular Activities and Student Organizations
3620 - ExtraCurricular Activities and Student Organizations ## Extracurricular ## Activities And Student Organizations
3622 7405 Extra Curricular and Instructional Duties
3622-7405 - Extra Curricular and Instructional Duties ## Extracurricular And ## Non-Instructional Duties
3623 Extra Curricular Activites In Inclement Weather
3623 - Extra-Curricular Activites In Inclement Weather ## Extra-Curricular Activities ## In Inclement Weather And Holiday Periods
3624 7406 Selection of Athletes for Teams
3624-7406 - Selection of Athletes for Teams ## Selection Of Athletes For Teams
3630 Non Curriculum Related Student Groups
3630 - Non-Curriculum-Related Student Groups ## Student Initiated Non-Curriculum-Related Student Groups
3640 Student Voter Registration and Preregistration
3640 - Student Voter Registration and Preregistration ## Student Voter Registration ## And Preregistration
4000 Series
4000 INDEX TO STUDENTS
4000 - INDEX TO STUDENTS _________________________
4001 Equal Educational Opportunity and Non Discrimination
4001 - Equal Educational Opportunity and Non-Discrimination ## Equal Educational Opportunity And Non-Discrimination
4003 Translating Policies for Students and Parents
4003 - Translating Policies for Students and Parents ## Translating Policies ## For Students And Parents
4023 Education for Pregnant and Parenting Students
4023 - Education for Pregnant and Parenting Students ## Education For ## Pregnantand Parenting Students
4050 Children of Military Families
4050 - Children of Military Families ## Children Of Military Families
4100 Age Requirments for Initial Entry
4100 - Age Requirments for Initial Entry ## Age Requirements For Initial Entry
4104 Information on Lawfully Abandoning a Newborn Baby
4104R Procedure Regarding Lawfully Abandoning a Newborn Baby
4104R Procedure Regarding Lawfully Abandoning a Newborn Baby ## Procedures Regarding ## Lawfully Abandoning A Newborn Baby
4110 Immunization and Health Requirements for School Admission
4110 - Immunization and Health Requirements for School Admission ## Immunization And Health ## Requirements For School Admission
4115 Behavior Standards for Transfer Students
4115 - Behavior Standards for Transfer Students ## Behavior Standards ## For Transfer Students
4120 Domicile or Residence Requirements
4120 - Domicile or Residence Requirements ## Domicile Or Residence Requirements
4125 Homeless Students
4125 - Homeless Students ## Homeless Students
4130 Discretionary Admission
4130 - Discretionary Admission ## Discretionary Admission
4135 Tuition for Discretionary Admissions
4135 - Tuition for Discretionary Admissions Unless provided otherwise in this policy, tuition will be charged to students admitted under policy 4130, Discretionary Admission, if the students (1) are not domiciled in the State or (2) are domiciled in the State and residing outside of the school system boundaries. Tuition may not exceed the local per pupil allocation for current expense as provided by the board of commissioners. The tuition rate will be determined annually by the board no later than August 1.
4150 Student Assignment
4150.PA1 Pupil Release
4150.PA1 - Pupil Release ## Application For Pupil Release
4150.PA2 Out of District Application
4150.PA2 - Out of District Application ## Application For Pupil Assignment Out of District – Within County
4150.PA3 Out of County Application
4150.PA3 - Out of County Application ## Application For Pupil Assignment From Out of County Student Must Also Complete Form PA 100 available at the School
4150 - Student Assignment ## Student Assignment
4152 Unsafe School Choice Transfer
4152 - Unsafe School Choice Transfer ## Unsafe School Choice Transfer
4155 Assignment to Classes
4155 - Assignment to Classes ## Assignment To Classes
4210 Release of Students From School
4210 - Release of Students From School ## Release Of Students From School
4215 Errands by Students
4215 - Errands by Students ## Errands By Students
4220 Student Insurance Program
4220 - Student Insurance Program ## Student Insurance Program
4230 Communicable Diseases
4230 - Communicable Diseases ## Communicable Diseases - Students
4250 5075 7316 North Carolina Address Confidentiality Program
4250-5075-7316 - North Carolina Address Confidentiality Program ## North Carolina ## Address Confidentiality Program
4251 6150 Handling Body Fluids
4251-6150 - Handling Body Fluids ## Handling Body Fluids
4255 6135 Unusual Health Hazards
4255 6135.A Request for Medication
4255-6135.A-Request for Medication To Be Completed By the Physician
4255 6135.C Medication Check in Log
4255-6135.C Medication Check in Log ## Avery County Schools ## Medication Check-In Log
4255-6135 - Unusual Health Hazards ## Unusual Health Hazards
4270 6145 Concussion and Head Injury
4270 - 6145 - Concussion and Head Injury The board recognizes that concussions and other head injuries may be serious and potentially life threatening and that such injuries may result in serious consequences later in life if managed improperly. The board is committed to practices that reduce the potential for short-term or long- term effects from such injuries. In support of this commitment, the board directs school employees to comply with the concussion safety requirements for interscholastic athletic competition established by G.S. 115C-12(23) as amended in the Gfeller-Waller Concussion Awareness Act of 2011, and to implement and follow all concussion safety requirements set forth in State Board of Education rules and policies for middle and high schools. The superintendent or designee shall develop a plan consistent with state requirements and shall implement and monitor compliance with this policy. The superintendent is authorized to investigate the use of baseline testing for student-athletes and require that student-athletes undergo such testing prior to their participation in any interscholastic athletic competition.
4300 Student Behavior Policies
4300 - Student Behavior Policies ## Student Behavior Policies
4307 Disciplinary Action for Exceptional Children Disabled Students
4307 - Disciplinary Action for Exceptional Children Disabled Students ## Disciplinary Action For ## Exceptional Children/Students With Disabilities
4310 Integrity and Civility
4310 - Integrity and Civility ## Integrity And Civility
4311 5021 7206 Code of Civility
4311-5021-7206 - Code of Civility ## Code Of Civility
4315 Disruptive Behavior
4315 - Disruptive Behavior ## Disruptive Behavior
4320 Tobacco Products
4320 - Tobacco Products ## Tobacco Products - Students
4325 Drugs and Alcohol
4325 - Drugs and Alcohol ## Drugs And Alcohol
4326 Random Drug Testing of Students
4326 - Random Drug Testing of Students Random Drug Testing of
4328 Gang Related Activity
4328 - Gang-Related Activity ## Gang-Related Activity
4330 Threat Trespass and Damage to Property
4330 - Threat Trespass and Damage to Property ## Theft, Trespass ## And Damage To Property
4331 Assaults Threats and Harassment
4331 - Assaults Threats and Harassment ## Assaults, Threats ## And Harassment
4332 Student Hazing
4332 - Student Hazing ## Student Hazing
4333 Weapons Bomb Threats Terrorist Threats and Clear Threats to Safety
4333 - Weapons Bomb Threats Terrorist Threats and Clear Threats to Safety ## Weapons, Bomb Threats ## Terrorist Threats And Clear Threats To Safety
4335 Criminal Behavior
4335 - Criminal Behavior ## Criminal Behavior
4340 School Level Investigations
4340 - School Level Investigations ## School Level Investigations
4341 Parental Involvement in Student Behavior Issues
4341 - Parental Involvement in Student Behavior Issues ## Parental Involvement In ## Student Behavior Issues
4342 Student Searches
4342 - Student Searches ## Student Searches
4345 Student Discipline Records
4345 - Student Discipline Records ## Student Discipline Records
4351 Short Term Suspension
4351 - Short-Term Suspension ## Short-Term Suspension
4352 Removal of Student During the Day
4352 - Removal of Student During the Day ## Removal Of Student During The Day
4353 Long Term Suspension 365 Days Suspension Expulsion
4353 - Long Term Suspension 365 - Days Suspension Expulsion ## Long-Term Suspension, ## 365 Days Suspension, Expulsion
4362 Requests for Readmission of Expelled Students
4362 - Requests for Readmission of Expelled Students ## Requests For Readmission ## Of Students Suspended For 365 Days Or Expelled
4370 Student Discipline Hearing Procedures
4370 - Student Discipline Hearing Procedures ## Student Discipline Hearing Procedures
4400 Attendance
4400 - Attendance
4600 Student Fees
4600 - Student Fees ## Student Fees
4700 Student Records
4700 - Student Records ## Student Records
4705 7825 Confidentiality of Personal Identifying Information
4705-7825 - Confidentiality of Personal Identifying Information ## Confidentiality Of ## Personal Identifying Information
4720 Student Surveys
4720 - Student Surveys ## Surveys Of Students
5000 Series
5000 - Schools and the Community
5000-Schools and the Community The Avery County Board of Education recognizes that the public schools are an integral part of the community and that the public has a vested interest in having students develop into productive members of the workforce and of society. The board encourages the community to be involved in the school system and to assist the school system in the goal of providing every student with the opportunity to receive a sound basic education.
5001 - Use of Community As Educational Resource
5001-Use of Community As Educational Resource The Board recognizes that good schools involve the active participation and cooperation of the entire community; and that school buildings, facilities and staff represent a considerable investment of public funds, and that it is desirable that such buildings, facilities, and staff be utilized to the fullest extent possible.
5008 - Automated Phone and Text Messaging
5008-Automated Phone and Text Messaging ## Definitions and Terms
5010 Parent Organizations
5010 - Parent Organizations ## Parent Organizations
5015 School Volunteers
5015 - School Volunteers ## School Volunteers
5020 Visitors to the Schools
5020 - Visitors to the Schools ## Visitors To The Schools
5022 Use of Service Animals on School Property
5022 - Use of Service Animals on School Property ## Use Of Service Animals On ## School Property
5023 Registered Sex Offenders
5023 - Registered Sex Offenders ## Registered Sex Offenders
5024 - Student Sex Offenders
5024-Student Sex Offenders The Avery County Board of Education desires to implement rules to effectuate the purposes of the Act.
5027 7275 Weapons and Explosives
5027-7275 - Weapons and Explosives ## Weapons And Explosives Prohibited
5029 6130 7267 Automated External Defibrillator
5029-6130-7267 - Automated External Defibrillator
5030 Community Use of Facilities
5030 - Community Use of Facilities ## Community Use Of Facilities
5040 News Media Relations
5040 - News Media Relations ## News Media Relations
5050 Emergency Closings
5050 - Emergency Closings ## Emergency Closings
5100 Relationship With Other Governmental Agencies
5100 - Relationship With Other Governmental Agencies ## Relationship With Other Governmental Agencies
5110 Relationship with County Commissioners
5110 - Relationship with County Commissioners ## Relationship ## With County Commissioners
5120 - Relationship with Law Enforcement
5120-Relationship with Law Enforcement The superintendent will ensure that local law enforcement and emergency management agencies have schematic diagrams, including digital schematic diagrams, of all school facilities and provide them updates of the schematic diagrams when the school system makes substantial facility modifications, such as the addition of new facilities or modifications to doors or windows. The superintendent shall also provide local law enforcement agencies with (1) either keys to the main entrance of all school buildings or emergency access to key storage devices for all school buildings and (2) updated access to school buildings when changes are made to the locks of the main entrances or to the key storage devices.
5210 Distribution of Non School Materials
5210 - Distribution of Non-School Materials ## Distribution Of Non-School Material
5220 - Collections and SOlicitations
5220-Collections and Solicitations The superintendent and/or principal must approve all distributions of fliers or other materials to employees and students by any organization in connection with their fund drives.
5230 - Participation in Research Projects
5230-Participation in Research Projects The superintendent may approve a request for participation in a research project if the project's purpose and methodology are compatible with the goals and objectives of the board and school district and do not disrupt instructional time. The superintendent is encouraged to involve central office administrators, school administrators, teachers and parents in making this assessment. The superintendent will report on approved research projects at the next regularly-scheduled board meeting.
5240 Advertising in the Schools
5240 - Advertising in the Schools ## Advertising In The Schools
6000 Series
6000 INDEX TO SUPPORT SERVICES
6000 Support Services
6000 - INDEX TO SUPPORT SERVICES Index to 6000 Series
6000 - Support Services ## Support Services
6100 Goals of Student Health Services
6100 - Goals of Student Health Services ## Goals Of Student Health Services
6110 Organization of the Student Health Services
6110 - Organization of the Student Health Services ## Organization Of The Student Health Services
6119 Emergency Care Within the School Setting
6119 - Emergency Care Within the School Setting ## Emergency Care ## Within The School Setting
6120 Student Health Services
6120 - Student Health Services Avery County Schools Policy
6121 - Head Lice
6121-Head Lice It is recommended that each school conduct a case by case head lice check on an as needed basis. In-service regarding policy, detection and treatment can be scheduled for individual Avery County Schools by contacting the school nurse.
6122 Communicable Disease Prevention and Control
6122 - Communicable Disease Prevention and Control ## Communicable Disease Prevention And Control
6123 Maintenance of Student Health Records
6123 - Maintenance of Student Health Records ## Maintenance Of ## Student Health Records
6124 Severe Allergy Procedure
6124 - Severe Allergy Procedure ## Severe Allergy ## Procedures
6127 - SUN SAFETY FOR STUDENTS
6127-Sun Safety for Students Parents are encouraged to have students apply sunscreen before school and include sunscreen in the student school supplies. The application of sunscreen at school does not require a doctor’s order. Students are encouraged to wear sunscreen when outdoors. Students shall be encouraged and allowed to use sunscreen lip balm.
6128 - Students With Fever
6128-Students with Fever An elevation of the body’s temperature to 100.5 degrees Fahrenheit (37.7C) or above is generally considered fever and a possible sign of illness although variations can occur. A parent/guardian should be contacted to take the student home under the following conditions:
6129 - Pandemic Illness
6129-Pandemic Illness ## Individual Case Management
6140 Student Wellness
6140 - Student Wellness ## Student Wellness
6141 Transportation of Sick or Injured Students
6141 - Transportation of Sick or Injured Students ## Transportaion Of Sick Or ## Injured Students
6145 Concussion and Head Injury
6145 - Concussion and Head Injury ## Concussion And Head Injury
6200 Goals of Student Food Services
6200 - Goals of Student Food Services ## Goals Of Student Food Services
6220 Operation of Student Food Services
6220 - Operation of Student Food Services ## Operation Of Student Food Services
6221 Charging of School Meals
6221 - Charging of School Meals ## Charging Of School Meals
6225 Free and Reduced Food Services
6225 - Free and Reduced Food Services ## Free And Reduced Price Food Services
6230 Nutritional Standards for Food Selection
6230 - Nutritional Standards for Food Selection ## Nutritional ## Standards For Food Selection
6235 Beverage Vending Sales
6235 - Beverage Vending Sales ## Beverage Vending Sales
6300 Goals of Student Transportation Services
6300 - Goals of Student Transportation Services ## Goals Of ## Student Transportation Services
6301 Fuel Conservation
6301 - Fuel Conservation ## Fuel Conservation
6305 Safety and Student Services
6305 - Safety and Student Services ## Safety And ## Student Transportation Services
6310 Organization of Student Transportation Services
6310 - Organization of Student Transportation Services ## Organization Of ## Student Transportation Services
6315 Drivers
6315 - Drivers ## Drivers
6320 Use of Student Transportation Services
6320 - Use of Student Transportation Services ## Use Of Student Transportation Services
6321 Bus Routes
6321 - Bus Routes ## Bus Routes
6322 Student Assignment to Buses
6322 - Student Assignment to Buses ## Student Assignment To Buses
6325 Student Parking
6325 - Student Parking ## Student Parking
6327 Technology Hardware and Software Procurement
6327 - Technology Hardware and Software Procurement ## Technology Hardware And Software Procurement
6330 Insurance for Student Transportation Services
6330 - Insurance for Student Transportation Services ## Insurance ## For Student Transportation Services
6340 Transportation Service Vehicle Contracts
6340 - Transportation Service Vehicle Contracts ## Transportation ## Service/Vehicle Contracts
6400 Goals of the Purchasing Function
6400 - Goals of the Purchasing Function ## Goals Of The Purchasing Function
6402 Participation by Historically Underutilized Businesses
6402 - Participation by Historically Underutilized Businesses ## Participation By ## Historically Underutilized Businesses
6410 Organizaton of the Purchasing Function
6410 - Organizaton of the Purchasing Function ## Organization ## Of The Purchasing Function
6420 Contracts with the Board
6420 - Contracts with the Board ## Contracts With The Board
6425 Continuing Contracts
6425 - Continuing Contracts ## Continuing Contracts
6441 9121 Bidders List
6441-9121 - Bidders List ## Bidders’ List ________________________________________________________________________
6450 Purchase of Services
6450 - Purchase of Services ## Purchase Of Services
6500 Goals of Equipment, Materials and Supplies Services
6500 - Goals of Equipment, Materials and Supplies Services ## Goals Of Equipment, ## Materials And Supplies Services
6510 Organization of Equipment, Materials and Supplies Services
6510 - Organization of Equipment, Materials and Supplies Services ## Organization Of Equipment, ## Materials And Supplies Services
6521 Personal Use of Equipment, Materials and Supplies
6521 - Personal Use of Equipment, Materials and Supplies
6522A Nonschool Group Use of Equipment, Materials and Supplies Request
6522A Nonschool Group Use of Equipment, Materials and Supplies Request ## Nonschool Groups Use Of Equipment, ## Materials And Supplies Request
6523 Use of Computers
6523 - Use of Computers ## Use Of Computers
6524 Network Security
6524 - Network Security The Avery County Schools’ computers, networks and other technological resources support the educational and administrative functions of the school system. Because employees and students depend on these systems to assist with teaching and learning and because sensitive and confidential information may be stored on these systems, system integrity and security is of utmost importance.
6525 Instructional Materials Services
6525 - Instructional Materials Services ## Instructional Materials Services
6526 ACSNet Technology Resources Security Policy
6526 - ACSNet Technology Resources Security Policy ## Acsnet Technology Resources Security
6530 Resource Conservation
6530 - Resource Conservation ## Resource Conservation
6540 Hazardous Materials
6540 - Hazardous Materials ## Hazardous Materials
6560 Disposal of Surplus Property
6560 - Disposal of Surplus Property ## Disposal Of Surplus Property
7000 Series
7110 - Information Provided by Applicant or Employee
7110-Information Provided by Applicant or Employee Job applicants must completely fill out the appropriate application form. Failure to complete the entire application form shall keep the applicant from being considered for a position. All applications shall be kept on file and considered active for one year. Active status can be renewed by phone or in writing.
7130R Licensure Regulation
7130R Licensure Regulation
7210 - Staff Involvement in Decision Making
7210-Staff Involvement in Decision Making In devising rules and procedures for the operation of the schools, administrators will seek the suggestions of those employees who will be affected by such provisions. The professional staff will be given an opportunity to contribute to curriculum development and to recommend policies and administrative procedures pertaining to students and instruction.
7240 Alcohol Free and Drug Free Workplace
7240 - Alcohol-Free and Drug-Free Workplace ## Alcohol-Free ## And Drug-Free Workplace
7250 Smoking and Tobacco Products
7250 - Smoking and Tobacco Products ## Smoking And Tobacco Products
7252 Employee Wellness Program
7252 - Employee Wellness Program ## Employee Wellness Program
7260 Occupational Exposure to Bloodborne Pathogens
7260 - Occupational Exposure to Bloodborne Pathogens ## Occupational ## Exposure To Bloodborne Pathogens
7265 Occupational Exposure to Hazardous Chemicals in Science Laboratories
7265 - Occupational Exposure to Hazardous Chemicals in Science Laboratories ## Occupational Exposure To ## Hazardous Chemicals In Science Laboratories
7266 Emergency Epinephrine Auto Injector Devices
7266 - Emergency Epinephrine Auto-Injector Devices ## Emergency Epinephrine ## Auto-Injector Devices
7272 Service Animals in Schools
7272 - Service Animals in Schools ## Service Animals In Schools The Avery County Board of Education will make reasonable accommodations for qualified persons with disabilities in accordance with policy 7231-1730-4022 Nondiscrimination on the Basis of Disabilities, and the requirement of state and federal law. An individual with a disability may be accompanied by his or her service animal on school property subject to the requirements of this policy. If necessary, the superintendent may establish administrative regulations for the use of service animals on school property.
7301 CEU Renewal Credit for Cooperating Teachers and Intern Supervisors
7301 - CEU Renewal Credit for Cooperating Teachers and Intern Supervisors ## Ceu/Renewal Credit For ## Cooperating Teachers And Intern Supervisors
7335 Employee Use of Social Media
7335 - Employee Use of Social Media The Avery County Board of Education recognizes the importance of incorporating current technology tools, including new methods of electronic communication, into the classroom to enhance student learning. It further recognizes the importance of employees, students, and parents engaging, learning, collaborating, and sharing in digital environments as part of 21st Century learning. The Board strives to ensure that electronic communication tools incorporated into the school curriculum are used responsibly and safely. As practicable, the Board will provide access to secure social media tools and Board approved technologies for use during instructional time and for school-sponsored activities in accordance with policies 3220, Technology in the Educational Program, and 7320-3225-4312 Technology Responsible Use.
7340 Dress Code for Employees
7340 - Dress Code for Employees ## Dress Code For Employees
7405 Extra Curricular and Instructional Duties
7405 - Extra Curricular and Instructional Duties ## Extracurricular And ## Non-Instructional Duties
7410 Teacher Contracts
7410 - Teacher Contracts
7420 Superintendent Contract
7420 - Superintendent Contract ## Superintendent Contract
7425 School Administrators Contracts
7425 - School Administrators Contracts ## School Administrator Contracts
7430 Substitute Teachers
7430 - Substitute Teachers ## Substitute Teachers
7440 Assignments Reassignments Transfers
7440 - Assignments Reassignments Transfers ## Assignment/Reassignments/Transfers ## Of Personnel
7441 Selection of Coaches
7441 - Selection of Coaches ## Selection Of Coaches
7500 Workday and Overtime
7500 - Workday and Overtime ## Workday And Overtime
7510 Leave
7510 - Leave ## Leave Of Absence
7520 Family and Medical Leave
7520 - Family and Medical Leave ## Family And Medical Leave
7530 Military Leave
7530 - Military Leave ## Military Leave
7541 Parental Involvement in Schools Leave
7541 - Parental Involvement in Schools Leave ## Parent Involvement ## In Schools Leave
7550 Absences Due to Inclement Weather
7550 - Absences Due to Inclement Weather ## Absences Due To ## Inclement Weather
7610 Defense of Board Employees
7610 - Defense of Board Employees ## Defense Of Board Employees
7620 Payroll Deductions
7620 - Payroll Deductions ## Payroll Deductions
7635 Return to Work
7635 - Return to Work The Avery County Board of Education supports the practice of bringing employees back to work after a work-related injury or illness as soon as they are medically able in order to enhance the employees’ recovery while minimizing the impact of work-related injuries on school system operations.
7730 Employee Conflict of Interest
7730 - Employee Conflict of Interest ## Employee Conflict Of Interest
7810 Evaluation of Licensed Employees
7810 - Evaluation of Licensed Employees ## Evaluation Of Licensed Employees
7811 Plans for Growth and Improvement of Licensed Employees
7811 - Plans for Growth and Improvement of Licensed Employees
7815 Evaluation of Non Licensed Employees
7815 - Evaluation of Non-Licensed Employees ## Evaluation Of Non-Licensed Employees
7820 Personnel Files
7820 - Personnel Files
7821 Petition for Removal of Personnel Records
7821 - Petition for Removal of Personnel Records ## Petition For ## Removal Of Personnel Records
7910 Retirement
7910 - Retirement ## Retirement
7920 Reduction in Force Teachers and School Administrators
7920 - Reduction in Force- Teachers and School Administrators ## Reduction In Force: Teachers And School Administrators
7921 Classified Personnel Reduction
7921 - Classified Personnel Reduction ## Non-Certified/Classified Personnel Reduction
7930 Career Employees Demotion and Dismissal
7930 - Career Employees Demotion and Dismissal ## Career Employees: ## Demotion And Dismissal
7931 Professional Standards of Conduct and Performance for Teachers
7931 - Professional Standards of Conduct and Performance for Teachers ## Professional Standards ## Of Conduct And Performance For Teachers
7940 Classified Personnel Suspension and Dismissal
7940 - Classified Personnel Suspension and Dismissal ## Classified Personnel: ## Suspension And Dismissal
7950 Probationary Teachers Non Renewal
7950 - Probationary Teachers Non-Renewal ## Non-Career Status Teachers: Non-Renewal
8000 Series
8000 - Fiscal Goals
8000-Fiscal Goals
8110 - Budget Resolution
8110 Budget Resolution Through the budget resolution, the Avery County Board of Education appropriates sums it determines are sufficient and proper for the budget year. The board will provide maximum flexibility to schools in the use of funds to enable the schools to accomplish their student performance goals. The school district will not expend any monies, regardless of their source, except in accordance with the budget resolution adopted by the board.
8220 - Gifts and Bequests
8220-Gifts and Bequests The superintendent will evaluate any offers of gifts or bequests that are not revenues or gifts of nominal value. The superintendent will consider the gift's suitability, any safety hazards and costs to maintain the gift and will make a recommendation to the board.
8230 - Penalties, Fines, and Forgeitures
8230-Penalties Fines and Forfeitures The superintendent will seek all funds that the constitution requires to be directed to the public schools. The superintendent will report periodically to the board the amount of penalties, fines and forfeitures which have been collected.
8300 - Fiscal Management Standards
8300-Fiscal Management Standards In recognition of the trust and responsibility placed with the board to manage financial resources for the local educational program, the Avery County Board of Education establishes the following standards:
8305 - Federal Grant Administration
8305-Federal Grant Administration ## Financial Management Systems and Internal Controls
8310 - Annual Independent Audit
8310-Annual Independent Audit The superintendent will assist the board in providing for an annual independent audit which meets all requirements as provided by G.S. 115C-447 and any other relevant statute. All employees and agents of the school district having custody of public money or responsibility for keeping records of public financial or fiscal affairs will produce all books and records requested by the auditor and provide any information relating to fiscal affairs requested by the auditor. Any employee who fails to cooperate may be subject to disciplinary action, up to and including dismissal and also may be found guilty of criminal conduct.
8320 - Depositories
8320-Depositories
8325 - Daily Deposits
8325-Daily Deposits Unless not feasible in a particular circumstance, the finance officer shall provide for sufficient segregation of duties to ensure that the individual making a deposit is not the same individual who collects, prepares, and/or records the deposit. All moneys collected, but not promptly deposited shall be kept in a secured drawer, cabinet, or safe with access limited to an authorized officer, employee, or agent. Authorized individuals shall be kept to the minimum necessary to achieve adequate internal controls and segregation of duties as determined appropriate by the finance officer.
8330 - Facsimile Signatures
8330-Facsimile Signatures The Avery County Board of Education authorizes the use of facsimile signature machines, signature stamps, or similar devices in signing checks and drafts and in signing the preaudit certificate on contracts or purchase orders. The board charges the finance officer with the custody of the necessary machines, stamps, plates, or other devices. The finance officer and the sureties on his or her official bond are liable for any illegal, improper or unauthorized use of these signature devices.
8340 - Insurance
8340-Insurance Insurance premiums will be included in the budget as a necessary expense.
8311 - Limited Claim Settlement
8341-Limited Claim Settlement On occasion the Avery County Board of Education is presented with claims against the Board of Education from students, parents, or other citizens for injuries to person or property sustained while on a Board of Education property or at a school sponsored event. The Board adopts this policy so it can consider and process all such claims in a fair and equitable manner taking into consideration the economic resources available to the Board of Education. The Board will only consider claims under this policy when the applicable insurance agreement and/or coverage agreement, if any, does not provide for the consideration, settlement and/or adjustment of claims prior to legal action being filed by the claimant in a court of competent jurisdiction. Upon the filing of a complaint, the Board will immediately refer all claims to the appropriate insurance company or coverage provider for appropriate action.
8350 - Fixed Asset Inventory
8350-Fixed Asset Inventory ## Definition of Fixed Asset
8410 - Individual School Accounts
8410-Individual School Accounts All employees and volunteers who handle checks, receipts, deposits, money, or financial records related to the individual school accounts are expected to be familiar with applicable laws and board policies.
8510 - School Finance Officer
8510-School Finance Officer The superintendent will select and the Avery County Board of Education will approve a school finance officer. The finance officer will serve at the pleasure of the superintendent. The superintendent shall evaluate the finance officer to help ensure that all duties as required by law, board policy and/or the superintendent are met.
8520 - School Treasurer
8520-School Treasurer ## Duties
8530 - Fidelity Bonds
8530-Fidelity Bonds The school district will pay the premium for a true accounting and faithful performance bond with sufficient sureties to cover all funds in the school finance officer's custody except state funds placed to the credit of the school district by the State Treasurer. The Avery County Board of Education will fix the amount of the bond.
9000 Series
9000 - Planning for Facility Needs
9000-Planning for Facility Needs The Avery County Board of Education strives to provide safe, orderly and inviting schools for students and staff. The board also strives to provide other facilities needed to support the educational program. Long-range planning by the board and superintendent is essential for providing an education environment where students can succeed.
9010 - Site Selection
9010-Site Selection The superintendent will assist the board in site selection. In making recommendations to the board, the superintendent must consider the following factors, along with any other factors the superintendent determines to be appropriate:
9020 - Facility Design
9020-Facility Design The superintendent is responsible for overseeing the design of facilities that have been identified in the long-range facility needs plan and have been approved for funding. New or renovated facilities must be designed in a way that will meet all legal requirements, including legal standards for accessibility and use of facilities by persons with disabilities. Plans also must take into consideration the facilities guidelines developed by the North Carolina Department of Public Instruction. The superintendent may utilize services of outside professionals, including architects and other consultants, in the facility design and construction. Any contract for professional services must be reviewed by the board attorney, approved by the board, and meet the requirements of any applicable board policies. (See policy 9110, Selection and Use of Architects and Engineers.) The superintendent also should work to involve school staff, parents and students in the design of school buildings.
9030 - Facility Construction
9030-Facility Construction
9115 - Prequalification of Bidders for Construction Projects
9115-Prequalification of Bidders for Construction Projects ## General
9120 - Bidding for Construction Work
9120-Bidding For Construction Work ## Standards for Particiation in Construction Contracts
9130 - Supervision of Construction Contracts
9130-Supervision of Construction Contracts Change orders for construction contracts shall be managed in accordance with the requirements established in policy 9030, Facility Construction.
9200 - Care and Maintenance of Facilities
9200-Care and Maintenance of Facilities * continue to provide a safe, orderly and inviting educational environment; * protect financial investments in the facility; * reduce the need for major repair; and * facilitate the conservation of energy resources.
9201 - Energy Conservation
9201-Energy Conservation ## Operating Hours For the purpose of this policy operation hours shall be defined as follows: * Elementary Schools – 7:30 a.m. until 3:30 p.m. – Monday through Friday * Middle Schools - 7:30 a.m. until 3:30 p.m. – Monday through Friday * High Schools - 7:30 a.m. until 3:30 p.m. – Monday through Friday
9205 - Pest Management
9205-Pest Management ## - Overview of Integrated Pest Management
9220 - Security of Facilities
9220-Security of Facilities 1. The school system must use a security control system that limits access to keys or other building entry devices to authorized personnel and safeguards against unauthorized individuals gaining entry to buildings. 2. The superintendent will determine the need for and responsibilities of security personnel and will make recommendations as appropriate to the board for fundingsecurity personnel positions or contracts. 3. The superintendent must provide the Department of Public Safety’s Division of Emergency Management (Division) with emergency response information it requests for the school risk management plan and updated emergency response information when such updates are made. The superintendent must also provide the Division and local law enforcement with schematic diagrams, including digital schematic diagrams, of all school facilities and updates of the schematic diagrams when the school system makes substantial facility modifications, such as the addition of new facilities of modifications to doors or windows. Schematic diagrams must meet any standards established by the Department of Public instruction for the preparation and content of the diagrams. In addition, the superintendent must provide local law enforcement with (1) either keys to the main entrance of all school buildings or emergency access to key storage devices for all school buildings and (2) updated access to school building key storage devices. 4. Principals are to make reasonable efforts to secure buildings and other valuable property on school grounds when the school is closed or vacated. 5. Teachers will make reasonable efforts to secure their assigned classrooms or other designated spaces when the school is closed or vacated or when the classroom or other designated spaces are not in use. 6. Principals are encouraged to involve teachers, other school staff, parents, students and law enforcement in identifying the security needs of the school. 7. Principals will implement programs or make recommendations to the superintendent and board as appropriate to address the security needs of the school.
9300 - Naming Facilities
9300-Naming Facilities The superintendent will involve the staff and students assigned to the facility and the students’ parents in the process of identifying possible names for a new school facility or facility being renamed. The superintendent will consider the following criteria as well as other factors the superintendent determines to be relevant in identifying potential names for the facility:
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2115-Unexpired Term Fulfillment
2115-Unexpired Term Fulfillment
Legal References: G.S. 115C-37(f)
Adopted: 2008-05-05
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